Microsoft Authenticator Mac Mail

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The Microsoft Authenticator phone app gives you easy, secure access to online accounts, providing multi-factor authentication for an extra layer of security. Authenticator app. Download and use an authenticator app to get either an approval notification or a randomly generated approval code for two-step verification or password reset. For step-by-step instructions about how to set up and use the Microsoft Authenticator app, see Set up security info to use an authenticator app. Mobile device text. The Microsoft Authenticator app also supports the industry standard for time-based, one-time passcodes (also known as TOTP or OTP). Because of that, you can add any online account that also supports this standard to the Microsoft Authenticator app. This will help keep your other online accounts secure. May 29, 2015  Sign in is easy, convenient, and secure when you use Microsoft Authenticator. Use your phone, not your password, to log into your Microsoft account. You simply have to enter your username, then approve the notification sent to your phone. Your fingerprint, face ID, or PIN will provide a second layer of security in this two step verification process.

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Two-step verification on Outlook.Com account and Mac Mail I recently made 2-step verification active on my Outlook.com account and created a 'app password'. However, when I use this app password in Mac Mail, it is not accepted. Oct 16, 2017  Does the current public release of the native 'Mail' app support Office 365 multi-factor authentication? If not, are there plans to support it in the future? Any known timeline? I wasn't sure which Community to post to. If there's a better place, kindly suggest it and I'll move it. Thank you, Eliezer.

This article answers common questions about the Microsoft Authenticator app. If you don't see an answer to your question, go to the Microsoft Authenticator app forum.

The Microsoft Authenticator app replaced the Azure Authenticator app, and is the recommended app when you use Azure Multi-Factor Authentication. The Microsoft Authenticator app is available for Android and iOS.

Frequently asked questions

QuestionSolution
Can I take screenshots of my OTP codes on the Android Microsoft Authenticator?As of Microsoft Authenticator Android release 6.2003.1704, by default, when a screenshot of the Authenticator is taken, all OTP codes are hidden to better protect our users. If a user would like to see their OTP codes in screenshots or allow other apps to capture the Authenticator's screen, they can do so by enabling the 'Screen Capture' setting in their Authenticator app and then restarting the app.
What data does the Authenticator store on my behalf and how can I delete it?The Microsoft Authenticator app collects three types of information:
  • Account info you provide when you add your account. This data can be removed by removing your account.
  • Diagnostic log data that stays only in the app until you select Send Logs the app's Help menu to send logs to Microsoft. These log files contain personal data, like your email addresses (such as, alain@contoso.com), server or IP addresses, and device data (such as, device name and operating system version), with the personal data limited to info necessary to help troubleshoot app issues. You can view these log files in the app at any time to see the info being gathered. If you send the log files, the Authentication app engineers can use it to troubleshoot customer-reported issues.
  • Non-personally identifiable usage data, such 'started add account flow/successfully added account,' or 'notification approved.' This data is an integral part of our engineering decisions and helps us determine what features are important to you, and where improvements need to be made in the form of updates to the apps. You, as an app user, see a notification of this data collection on first launch of the app, and are informed that it can be turned off on the app's Settings page. You can enable or disable this setting at any time.
What are the codes in the app for?When you open the Microsoft Authenticator app, you'll see your added accounts as tiles.
  • On an iOS device, your work or school accounts and your personal Microsoft accounts will have six – or eight - digit numbers visible in the full screen view of the account (accessed by tapping on the account tile).
  • For other accounts on an iOS device and all accounts on an Android device, you'll see a six- or eight-digit numbers in the Accounts page of the app. You'll use these codes as verification that you are who you say you are. After you sign in with your username and password, you'll type in the verification code that's associated with that account. For example, if you're Katy signing in to your Contoso account and you are using an iOS device, you'd tap on the account tile and then use the verification code to verify your identity. If you are Katy signing into your Outlook account, you'd follow the same steps.
    After tapping the Contoso account tile, Katy sees the verification code in the full screen view and enters 895823 to finish signing in.
    • Why does the number next to the code keep counting down?You might see a 30-second timer counting down next to your active verification code. This timer is so that you never sign in using the same code twice. Unlike a password, we don't want you to remember this number. The idea is that only someone with access to your phone knows your code.
    Why is my account tile gray?Some organizations require the Microsoft Authenticator app to work with single sign-on and to protect organizational resources. In this situation, the account isn't used for two-step verification and shows up as gray or inactive. This type of account is frequently called a 'broker' account.
    What is device registration?Your org might want you to register the device so they can understand if devices are accessing secured resources, such as files and apps. They also might turn on Conditional Access to reduce the risk of unwanted access to those resources. You can unregister your device in Settings, but you may lose access to emails in Outlook, files in OneDrive, and you'll lose the ability to use phone sign-in.
    Do I need to be connected to the Internet or my network to get and use the verification codes?The codes don't require you to be on the Internet or connected to data, so you don't need phone service to sign in. Additionally, because the app stops running as soon as you close it, it won't drain your battery.
    I only get notifications when the app is open. If the app is closed, I don't get notifications.If you're getting notifications, but not an alert, even with your ringer on, you should check your app settings. Make sure the app is turned on to use sound or to vibrate for notifications. If you don't get notifications at all, you should check the following:
    • Is your phone in Do Not Disturb or Quiet mode? These modes can prevent apps from sending notifications.
    • Can you get notifications from other apps? If not, it could be a problem with the network connections on your phone, or the notifications channel from Android or Apple. You can try to resolve your network connections through your phone settings, but you might need to talk to your service provider to help with the Android or Apple notifications channel.
    • Can you get notifications for some accounts on the app, but not others? If yes, remove the problematic account from your app, add it again allowing notifications, and see if that fixes the problem.
    If you tried all of these steps and are still having issues, we recommend sending your log files for diagnostics. Open the app, go to Help, and then select Send logs. After that, go to the Microsoft Authenticator app forum and let us know what problem you're seeing and what steps you've tried so far.
    I'm using the verification codes in the app, but how do I switch to the push notifications?You can set this up for your work or school account (if turned on by your administrator) or for your personal Microsoft account, but notifications won't work for third-party accounts, like Google or Facebook.
    To switch your personal account over to notifications you'll have to re-register your device with the account. Go to Add Account, select Personal Microsoft Account, and then sign in using your username and password.
    Your organization decides whether to allow one-click notifications for your work or school account, so your organization might turn off this feature.
    Do notifications work for non-Microsoft accountsNo, notifications only work with Microsoft accounts and Azure Active Directory accounts. If your work or school uses Azure AD accounts, they might turn off this feature.
    I got a new device or restored my device from a backup. How do I set up my accounts in the Microsoft Authenticator app again?If you're running an iOS or an Android device, and if you've turned on Cloud Backup on your old device, you can use your old backup to recover your account credentials on your new device. For more info, see the Backup and recover account credentials with the Microsoft Authenticator app article.
    I lost my device or moved on to a new device. How do I make sure notifications don't continue to go to my old device?Adding the Microsoft Authenticator app to your new device won't automatically remove the app from your old device. Even deleting the app from your old device isn't enough. You must both delete the app from your old device and tell Microsoft or your organization to forget the old device and unregister it from your account.
    • To remove the app from a device using a personal Microsoft account. Go to the two-step verification area of your Account Security page and choose to turn off verification for your old device.
    • To remove the app from a device using a work or school Microsoft account. Go to the two-step verification area of your MyApps page or to your organization's custom portal and choose to turn off verification for your old device.
    How do I remove an account from the app?
    • iOS. Tap on the account tile for the account you'd like to remove from the app to load the full screen view of the account. Tap the Remove account option to remove the account from the app.
    • Android. From the main screen, select the menu button, then Edit accounts. Tap the X next to the account name.
    If you have a device that is registered with your organization, you may need to complete an extra step to remove your account. On these devices, the Microsoft Authenticator app is automatically registered as a device administrator. If you want to completely uninstall the app, you need to first unregister the app in the app settings.
    Why does the app request so many permissions?Here's the full list of permissions that might be asked for, and how they're used by the app. The specific permissions you see will depend on the type of phone you have.
    • Use biometric hardware. Some work and school accounts require an additional PIN whenever you verify your identity. The app requires your consent to use biometric or facial recognition instead of entering the PIN.
    • Camera. Used to scan QR codes when you add a work, school, or non-Microsoft account.
    • Contacts and phone. The app requires this permission so it can search for existing work or school Microsoft accounts on your phone and add them to the app, helping to ensure your account works properly.
    • SMS. Used to make sure your phone number matches the number on record. When you sign in with your personal Microsoft account for the first time. We send a text message to the phone where you downloaded the app that includes a 6-8 digit verification code. Instead of asking you to find this code and enter it in the app, it's found in the text message for you.
    • Draw over other apps. The notification you get that verifies your identity is also displayed on any other app that might be running.
    • Receive data from the internet. This permission is required for sending notifications.
    • Prevent phone from sleeping. If you register your device with your organization, your organization can change this policy on your phone.
    • Control vibration. You can choose whether you would like a vibration whenever you receive a notification to verify your identity.
    • Use fingerprint hardware. Some work and school accounts require an additional PIN whenever you verify your identity. To make the process easier, we allow you to use your fingerprint instead of entering the PIN.
    • View network connections. When you add a Microsoft account, the app requires network/internet connection.
    • Read the contents of your storage. This permission is only used when you report a technical problem through the app settings. Some information from your storage is collected to diagnose the issue.
    • Full network access. This permission is required for sending notifications to verify your identity.
    • Run at startup. If you restart your phone, this permission ensures that you continue you receive notifications to verify your identity.
    Why does the Microsoft Authenticator app allow you to approve a request without unlocking the device?You don't have to unlock your device to approve verification requests because all you need to prove is that you have your phone with you. Two-step verification requires proving two things – a thing you know, and a thing you have. The thing you know is your password. The thing you have is your phone (set up with the Microsoft Authenticator app and registered as an MFA proof.) Therefore, having the phone and approving the request meets the criteria for the second factor of authentication.
    Why aren't all my accounts showing up when I open the Microsoft Authenticator app on my Apple Watch?The Microsoft Authenticator app only supports using Microsoft personal or school or work accounts with push notifications on the Apple Watch companion app. For your other accounts, like Google or Facebook, you'll have to open the authenticator app on your phone to view your verification codes.
    Why can't I approve or deny notifications on my Apple Watch?First, make sure you've upgraded to the Microsoft Authenticator app, version 6.0.0 or higher on your iPhone. After that, open the Microsoft Authenticator companion app on your Apple Watch and look for any accounts with a Set Up button beneath them. You must complete that set up process to approve notifications for those accounts.
    I'm getting a communication error between the Apple Watch and my phone. What can I do to troubleshoot?This error happens when your Watch screen goes to sleep before it finishes communicating with your phone.
    If this happens during setup:
    Try to run setup again, making sure to keep your Watch awake until the process is done. At the same time, open the app on your phone and respond to any prompts that appear.
    If your phone and Watch still aren't communicating, you can try the following:
    1. Force quit the Microsoft Authenticator phone app and open it again on your iPhone.
    2. Force quit the companion app on your Apple Watch.
      1. Open the Microsoft Authenticator companion app on your Watch
      2. Hold down the side button until the Shutdown screen appears.
      3. Release the side button and hold down the Digital Crown to force quit the active app.
    3. Turn off both Bluetooth and Wi-Fi for both your phone and your Watch, and then turn them back on.
    4. Restart your iPhone and your Watch.
    If this happens when you're trying to approve a notification:
    The next time you try to approve a notification on your Apple Watch, keep the screen awake until the request is complete and you hear the sound that indicates it was successful.
    Why isn't the Microsoft Authenticator companion app for Apple Watch syncing or showing up on my watch?If the app isn't showing up on your Watch, try the following:
    1. Make sure your Watch is running watchOS 4.0 or higher.
    2. Sync your Watch again.
    My Apple Watch companion app crashed. Can I send you my crash logs so you can investigate?You first have to make sure you've chosen to share your analytics with us. If you're a TestFlight user, you're already signed up. Otherwise, you can go to Settings > Privacy > Analytics and select both the Share iPhone & Watch analytics and the Share with App Developers options.
    After you sign up, you can try to reproduce your crash so your crash logs are automatically sent to us for investigation. However, if you can't reproduce your crash, you can manually copy your log files and send them to us.
    1. Open the Watch app on your phone, go to Settings > General, and then click Copy Watch Analytics.
    2. Find the corresponding crash under Settings > Privacy > Analytics > Analytics Data, and then manually copy the entire text.
    3. Open the Microsoft Authenticator app on your phone and paste that copied text into the Share with App Developers text box on the Send logs page.
    What is the App Lock feature, and how does it help to keep me more secure?To keep your one-time passcodes, app information, and app settings more secure, you can turn on the App Lock feature in the Microsoft Authenticator app. Turning on App Lock from the Settings screen of the Microsoft Authenticator app means you'll be asked to authenticate using your PIN or biometric every time you open the Microsoft Authenticator app. This feature offers extra protection, the way you approve your notifications in the Microsoft Authenticator app won't change.
    Note
    Because device registration can happen in other locations outside of the Microsoft Authenticator app, such as in the Company Portal app or within Android account settings, there's no guarantee that App Lock will stop a user from accessing the Microsoft Authenticator app.
    Why am I getting notifications about my account activity?To help keep you more informed about what's going on with your personal Microsoft account, we're sending activity notifications to your Microsoft Authenticator app. These notifications appear immediately after something changes, helping to keep you more secure. We previously sent these notifications through email and SMS, and have now expanded to include the app. For more information about these activity notifications, see What happens if there's an unusual sign-in to your account. To change where you receive your notifications, sign in to the Where can we contact you with non-critical account alerts page of your account.
    While signing in to my work or school account using the default mail app that comes with iOS, I get prompted by the Microsoft Authenticator app for my security verification information. After I enter that information and return to the mail app, I get an error. What can I do?This most-likely happens because your sign-in and your mail app are occurring across two different apps, causing the initial background sign-in process to stop working and to fail. To try to fix this, we recommend you select the Safari icon on the bottom right side of the screen while signing in to your mail app. By moving to Safari, the whole sign-in process happens in a single app, allowing you to sign in to the app successfully.
    My one-time password (OTP) codes are not working. What should I do?Make sure the date and time on your device are correct and are being automatically synced. If the date and time is wrong, or out of sync, the code won't work.
    The Windows 10 Mobile operating system was deprecated December 2019. Will the Microsoft Authenticator on Windows Mobile operating systems be deprecated as well?The Microsoft Authenticator app on all Windows Mobile operating systems will not be supported after Feb 28, 2020. Users will not be eligible for receiving any new updates to the app post the aforementioned date. After Feb 28, 2020 Microsoft services that currently support authentications using the Microsoft Authenticator on all Windows Mobile operating systems will begin to retire their support. In order to authenticate into Microsoft services, we strongly encourage all our users to switch to an alternate authentication mechanism prior to this date.

    Next steps

    • If you're having trouble getting your verification code for your personal Microsoft account, see the Troubleshooting verification code issues section of the Microsoft account security info & verification codes article.

    • If you want more information about two-step verification, see Set up my account for two-step verification

    • If you want more information about security info, see Security info (preview) overview

    • If your question wasn't answered here, we want to hear from you. Go to the Microsoft Authenticator app forum to post your question and get help from the community, or leave a comment on this page.

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    Important

    This content is intended for users. If you're an administrator, you can find more information about how to set up and manage your Azure Active Directory (Azure AD) environment in the Azure Active Directory Documentation.

    Tip: After you open the Clipboard, it stores content that you copy or cut from anywhere. Word for Office 365 Word 2019 Word 2016 Word 2013The Office Clipboard stores text and graphics that you copy or cut from anywhere, and it lets you paste the stored items into any other Office file. Cut and paste items from the Clipboard.If you're not already there, click Home, then click the launcher in the lower-right corner of the Clipboard group.Select the text or graphics you want to copy, and press Ctrl+C.Each selection appears in the Clipboard, with the latest at the top.Optionally, repeat step 2 until you've copied all the items you want to use. Where is the clipboard in microsoft word for mac The same thing happens when you set the Clipboard to store content but remain closed, as long as you have an Office program running. Here's how it works in Word 2013 or 2016.

    The Microsoft Authenticator app helps you sign-in to your accounts if you use two-factor verification. Two-factor verification helps you to access your accounts more securely, especially while viewing sensitive information. Because passwords can be forgotten, stolen, or compromised, two-factor verification is an additional security step that helps protect your account by making it harder for other people to break in.

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    You can use the Microsoft Authenticator app in multiple ways, including:

    • Two-factor verification. The standard verification method, where one of the factors is your password. After you sign-in using your username and password, you can either approve a notification or enter a provided verification code.

    • Phone sign-in. A version of two-factor verification that lets you sign-in without requiring a password, using your username and your mobile device with your fingerprint, face, or PIN.

    • Code generation. As a code generator for any other accounts that support authenticator apps.

    Important

    Microsoft Authenticator Mac Mail Free

    The Microsoft Authenticator app works with any account that uses two-factor verification and supports the time-based one-time password (TOTP) standards.

    Your organization might require you to use an authenticator app to sign-in and access your organizational data and documents. Although your user name might appear in the app, the account isn't actually set up to act as a verification method until you complete the registration process. For more information, see Add your work or school account.

    Microsoft Authenticator Mac Mail Free

    Note

    If you're having issues signing in to your account, see When you can't sign in to your Microsoft account for help. Get more info about what to do when you receive the “That Microsoft account doesn't exist” message when you try to sign in to your Microsoft account.

    Download and install the app

    Install the latest version of the Microsoft Authenticator app, based on your operating system:

    • Google Android. On your Android device, go to Google Play to download and install the Microsoft Authenticator app.

    • Apple iOS. On your Apple iOS device, go to the App Store to download and install the Microsoft Authenticator app.

    Important

    If you're not currently on your mobile device, you can still get the Microsoft Authenticator app by sending yourself a download link from the Microsoft Authenticator page.

    Next steps

    After you download and install the app, you must add your various accounts. For more information, see:

    Microsoft Authenticator Mac Mail Account

    • Authenticator app. Download and use an authenticator app to get either an approval notification or a randomly generated approval code for two-step verification or password reset. For step-by-step instructions about how to set up and use the Microsoft Authenticator app, see Set up security info to use an authenticator app.

    • Mobile device text. Enter your mobile device number and get a text a code you'll use for two-step verification or password reset. For step-by-step instructions about how to verify your identity with a text message (SMS), see Set up security info to use text messaging (SMS).

    • Mobile device or work phone call. Enter your mobile device number and get a phone call for two-step verification or password reset. For step-by-step instructions about how to verify your identity with a phone number, see Set up security info to use phone calls.

    • Security key. Register your Microsoft-compatible security key and use it along with a PIN for two-step verification or password reset. For step-by-step instructions about how to verify your identity with a security key, see Set up security info to use a security key.

    • Email address. Enter your work or school email address to get an email for password reset. This option isn't available for two-step verification. For step-by-step instructions about how to set up your email, see Set up security info to use email.

    • Security questions. Answer some security questions created by your administrator for your organization. This option is only available for password reset and not for two-step verification. For step-by-step instructions about how to set up your security questions, see the Set up security info to use security questions article.