Archive Microsoft Outlook On Mac
This helps Outlook to run efficiently and index swiftly between folders. In this section we will make you familiar with solution to solve queries like how to archive emails in Microsoft Outlook 2011 for Mac. Method 1 – If your inbox folder in Outlook 2011 for Mac is reaching its prescribed limit then one thing you can do is create an Archive. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used. To manually archive Outlook items, do. This helps Outlook to run efficiently and index swiftly between folders. In this section we will make you familiar with solution to solve queries like how to archive emails in Microsoft Outlook 2011 for Mac. Method 1 – If your inbox folder in Outlook 2011 for Mac is reaching its prescribed limit then one thing you can do is create an Archive. Jul 11, 2018 During this Microsoft Outlook 2016 video tutorial, you'll be learning how to manage folders in Outlook. You will see how to manage standard and custom folders. You will get to.
Nov 27, 2018 Outlook 2011 for Mac. To start using local Mac archiving, you would need to create the Archive folder. To create the Archive folder: Unhide On My Computer folder: in Outlook 2011 click on the Outlook menu at the top of your screen Preferences General uncheck the box Hide On My Computer Folders. Nov 18, 2019 The archived messages reside in the cloud, and users can access the messages by using Outlook 2016 for Mac, Outlook 2013, Outlook 2010 or Outlook Web App. For more information about the archive mailbox feature in Exchange Online, see Enable or disable an archive mailbox in Exchange Online.
-->Microsoft Exchange Online Archiving lets users connect to their archive mailboxes from a variety of devices and platforms. All network connectivity to the user's archive occurs over the internet, and virtual private network (VPN) connections are not required. Organizations can publish an on-premises Client Access server to allow users to access their primary mailbox using Outlook Anywhere, without requiring a VPN connection. If VPN access is required to access the user's primary mailbox located on an on-premises server, this requirement does not change.
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Important
Microsoft reserves the right to block or throttle connections from any client software that negatively impacts the health of the Exchange Online Archiving service.
Microsoft Outlook
Microsoft Outlook is a rich email program that includes support for calendaring, contacts, and tasks. Exchange Online Archiving supports Outlook 2013, Outlook 2010, and Outlook 2007. Key features include:
- Outlook Anywhere Outlook Anywhere lets Outlook users connect to Exchange Server and Exchange Online Archiving over the internet with no need for a VPN connection. Communication between Outlook and Exchange Online Archiving occurs via an SSL-secured tunnel, using the RPC-over-HTTP Windows networking component.
- Autodiscover The Exchange Autodiscover service automatically configures Outlook to work with Exchange Online Archiving. Autodiscover lets Outlook users receive their required profile settings directly from Exchange the first time (and at fixed intervals thereafter) that they sign in with their email address and password.
Outlook 2010 and later and Outlook on the web provide users with the full features of the archive, as well as related features like retention and archive policies.
Outlook 2007 provides basic support for the archive, but not all archiving and compliance features are available in Outlook 2007. For example, with Outlook 2007, users cannot apply retention or archive policies to items in their mailboxes. They must rely on administrator-provisioned policies instead. Outlook 2007 users require the Office 2007 Cumulative Update for February 2011 to access the archive.
Note
Outlook is not provided with Exchange Online Archiving. Microsoft Office 365 ProPlus (which includes Microsoft Outlook) is included in some Office 365 plans and can be purchased as a separate subscription. For more information, see Office 365 plan options. For more information about Office 365 ProPlus, see the Office applications service description.
Clients supported by Exchange Online Archiving
The table below lists the clients supported by Exchange Online Archiving:
| Client | EOA Support |
|---|---|
| Outlook 2010 and later | Supports the latest features in Exchange Online Archiving.1 |
| Outlook 2007 | Supported for use with Exchange Online Archiving.1,2 |
| Outlook 2003 | Not supported |
| Outlook for Mac 2011 | Not supported |
| Outlook for Mac | Supported for use with Exchange Online Archiving.3 |
| Microsoft Office Entourage 2008 Web Services Edition | Not supported |
| IMAP and POP | Not supported |
| Exchange ActiveSync (mobile devices) | Not supported |
Note
1 Outlook included with Microsoft Office Standard is not supported. To learn more, see License requirements for Personal Archive and retention policies.
2 Requires update to enable archiving support. Outlook 2007 users cannot view or apply retention or archive policies to items in their archive mailboxes; they must rely on administrator-provisioned policies. Additionally, Outlook 2007 users cannot search the on-premises mailbox and the archive at the same time.
3 You can't use Outlook 2016 for Mac or Outlook for Mac to move or copy folders, calendar items, contacts, tasks, or notes to your archive, or view them in the archive mailbox, if the items were previously moved there by using any other version of Outlook (such as Outlook 2016 for Windows). For more information, see Use your online archive with Outlook 2016 for Mac.
Outlook on the web
Outlook on the web is a web-based version of the Outlook email program that is used with Exchange Online. Wherever users are connected to the internet—at home, at the office, or on the road—they can access their email through Outlook on the web.
Microsoft Office For Mac
Users can access their archive by signing in to Outlook on the web on-premises (using the same URL). The archive appears alongside their primary mailbox in Outlook on the web. There is no explicit way to access the archive directly from Outlook on the web.
Feature availability
To view feature availability across Office 365 plans, standalone options, and on-premises solutions, see Exchange Online Archiving service description.
An online archive—also called an archive mailbox—is a place where you can store old email messages so they don't take up space in your primary mailbox. Your IT or Office 365 admin creates the archive mailbox for you.
Note: In order for your archive mailbox to work with Outlook for Mac both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Office 365 (cloud). If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Office 365, you won't be able to use your online archive. Talk to your IT or Office 365 admin about co-locating them.
Outlook For Mac Auto Archive
Best practices for moving your mail to the archive
Although you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.
Archive and retention policies are set by your IT or Office 365 administrator. Archive policies control how long messages are left in an email folder before they're moved to an archive; retention policies control how long your messages will be saved. Although admins set policies for the entire organization, you can override the policies to suit your needs. See Retention and archive policies in Outlook Web App for instructions.
If you want to archive multiple messages at one time, and no archive or retention policies are in place, use Outlook Web App to move the messages from your primary mailbox to the archive. You won't be able to move folders but can move all the messages in a folder at once.
Check the box next to all the messages you want to archive.
Drag them to the folder in the navigation pane labeled Personal Archive - <your name>.
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Note: If folders, calendar items, contacts, tasks, or notes were moved to your archive in any other version of Outlook, such as Outlook for Windows, you won't be able to move them or view them in the archive mailbox using Outlook for Mac.
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Additional tips
To search within the archive, select an archive folder in the folder pane. You can’t search your mailbox and archives simultaneously.
You can create inbox rules to automatically file messages into folders, assign messages to categories, or redirect messages to another account. These rules don't carry over to your archive mailbox, however, and you can't redirect messages to your archive using an inbox rule.