The Page Break preview feature in Excel 2016 enables you to spot and fix page break problems in an instant, such as when the program wants to split information across different pages that you know should always be on the same page.

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This figure shows a worksheet in Page Break Preview with an example of a bad vertical page break that you can remedy by adjusting the location of the page break on Page 1 and Page 3. Given the page size, orientation, and margin settings for this report, Excel breaks the page between columns K and L. This break separates the Paid column (L) from all the others in the client list, effectively putting this information on its own Page 3 and Page 4 (not shown).

To prevent the data in the Paid column from printing on its own pages, you need to move the page break to a column on the left. In this case, I moved the page break between columns G (with the zip-code data) and H (containing the account status information) so that the name and address information stays together on Page 1 and Page 2 and the other client data is printed together on Page 3 and Page 4.

This figure shows vertical page breaks in the Page Break Preview worksheet view, which you can accomplish by following these steps:

• Click or tap where you want to start a new page without the header or footer. Go to Layout Breaks Next Page to create a section break. Double-click the header or footer area to open the Header & Footer tab. Select Link to Previous to turn off the link between the sections.
• Page breaks are dividers that break a worksheet into separate pages for printing. Microsoft Excel inserts automatic page breaks based on the paper size, margin, settings, scale options, and the positions of any manual page breaks that you insert.
• I found an Excel document on reddit that I am attempting to edit to suit my needs. I am having issues with it and went in to the options to change some settings. Everything is greyed out and cannot be changed. I have checked the file to make sure that it is not read only.
• Mar 19, 2020  Do you face this issue with a specific Excel file? What do you mean by insert page break is broken? You may remove page break and insert the page break manually in Excel 2010 and check if it works fine: You may refer to the link below to delete and create page breaks in Excel 2010.
• Excel's Freeze Panes command also becomes disabled when the workbook is protected in Excel 2010 and earlier, as illustrated in Figure 2. Due to changes with how windows are containerized in Excel 2013 and later, you no longer protect Windows in those versions when protecting a workbook.

1. Click the Page Break Preview button (the third one in the cluster to the left of the Zoom slider) on the Status bar, or click View→Page Break Preview on the Ribbon or press Alt+WI.

   This takes you into a Page Break Preview worksheet view that shows your worksheet data at a reduced magnification (60 percent of normal in the figure) with the page numbers displayed in large light type and the page breaks shown by heavy lines between the columns and rows of the worksheet.

   The first time you choose this command, Excel displays a Welcome to Page Break Preview dialog box. To prevent this dialog box from reappearing each time you use Page Break Preview, click the Do Not Show This Dialog Again check box before you close the Welcome to Page Break Preview alert dialog box.

2. Click OK or press Enter to get rid of the Welcome to Page Break Preview alert dialog box.

3. Position the mouse pointer somewhere on the page break indicator (one of the heavy lines surrounding the representation of the page) that you need to adjust; when the pointer changes to a double-headed arrow, drag the page indicator to the desired column or row and release the mouse button. Microsoft access similar mac.

   For the example shown, the page break indicator was dragged between Page 1 and Page 3 to the left so that it’s between columns G and H. Excel placed the page break at this point, which puts all the name and address information together on Page 1 and Page 2. This new page break then causes all the other columns of client data to print together on Page 3 and Page 4.

4. After you finish adjusting the page breaks in Page Break Preview (and, presumably, printing the report), click the Normal button (the first one in the cluster to the left of the Zoom slider) on the Status bar, or click View → Normal on the Ribbon or press Alt+WL to return the worksheet to its regular view of the data.

You can also insert your own manual page breaks at the cell cursor’s position by clicking Insert Page Break on the Breaks button’s drop-down menu on the Page Layout tab (Alt+PBI) and remove them by clicking Remove Page Break on this menu (Alt+PBR). To remove all manual page breaks that you’ve inserted into a report, click Reset All Page Breaks on the Breaks button’s drop-down menu (Alt+PBA).

Oct 11, 2019  As with everything Microsoft do, there are two ways to achieve page breaks in Excel. The first is by setting print areas (Les Black answer explains it perfectly). The second is the using Page Breaks! On the Page Layout Tab, select Breaks and then. Page breaks are dividers that break a worksheet into separate pages for printing. Microsoft Excel inserts automatic page breaks based on the paper size, margin settings, scale options, and the positions of any manual page breaks that you insert.

Note

Office 365 ProPlus is being renamed to Microsoft 365 Apps for enterprise. For more information about this change, read this blog post.

Summary

Microsoft Excel 2000 and later versions of Excel may not automatically fit the worksheet to the page as earlier versions of Excel did.

This issue occurs when you click Page Setup on the File menu, click to select the Fit to check box on the Page tab, and then type the number of pages wide that you want the worksheet to fit. For example, you type 1.

More information

In earlier versions of Excel, when you click to select the Fit to check box and then specify a setting in either the page(s) wide by or the tall boxes, Excel would clear the manual page breaks both vertically and horizontally to automatically make the worksheet fit the page wide by the page tall.

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However, in Excel 2000 and in later versions of Excel, the Fit to option does not automatically clear all the manual page breaks in a worksheet. Excel clears the manual page breaks for only the width or height that you specify. For example:

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• When you specify a page width setting in thepage(s) wide by box, Excel clears all the manual vertical page breaks in the worksheet.
• When you specify a page height in the tallbox, Excel clears all the manual horizontal page breaks in the worksheet.
• When you do not specify either a width or height by clearing both the page(s) wide by box and thetall box, Excel retains both the vertical and horizontal manual page breaks in the worksheet.

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This is a design change in Excel 2000 and in later versions of Excel. This change gives you more flexibility when you fit a worksheet to a page.